School Operations Admin Manager, Jobs, 496

School Operations Admin Manager - Dubai

Ref: 496 Date Posted: Wednesday 18 Sep 2024

Overview:
Manage and oversee that all aspects of the school's non-instructional operations run smoothly and efficiently. This includes facilities management, logistics, finance, human resources, and compliance with policies and regulations. The role requires
strong organizational skills, leadership abilities, and a deep understanding of school administration processes.


1. Facilities Management:

  • Oversee maintenance and cleanliness of school facilities.
  • Coordinate repairs, renovations, and upgrades as needed.
  • Manage security and ensure the safety of students and staff.
  • Handle equipment and supply inventories.

2. Compliance and Policies:

  • Ensure the school complies with local, state, and federal regulations.
  • Maintain updated knowledge of education policies and relevant labor laws.
  • Oversee the implementation of school safety protocols and emergency procedures.
  • Ensure data security and privacy compliance (e.g., handling of student records).

3. Logistics and Scheduling:

  • Manage student transportation, food services, and other essential support services.
  • Organize school events, meetings, and parent-teacher conferences.
  • Oversee scheduling of extracurricular activities and after-school programs.
  • Coordinate with external vendors and service providers.
     

4. Administrative Support:

  • Assist the principal and other school leaders in day-to-day operations.
  • Prepare reports, memos, and other documents for internal and external communication.
  • Manage front office operations, including answering calls and assisting visitors.
  • Ensure student records and other administrative data are properly maintained.

5. Human Resources and Staff Support:

  • Coordinate staff schedules, attendance, and substitute teachers.
  • Manage attendance and timesheets for all school employees.
  • Address any personnel issues and maintain staff records.
     

6. Financial Management:

  • Monitor expenses and ensure the school operates within its financial constraints.
  • Handle accounts payable/receivable and ensure timely payment of vendors.
  • Assist with procurement of supplies, services, and equipment.

7. Technology and Systems Management:

  • Oversee the use and maintenance of school technology, including computers, projectors, and other instructional tools.
  • Ensure the school’s administrative software and systems are functioning effectively.
  • Provide technical support or liaise with external IT professionals when necessary.

Skills & Qualifications:

  • Bachelor’s Degree
  • Minimum 8-10 yrs experience in school administration
  • Strong leadership, communication, and interpersonal skills.
  • Excellent problem-solving and decision-making abilities.
  • Knowledge of school policies, procedures, and regulations.

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