A technical school in MBZ and Al Ain is seeking for Administrative Coordinator. The organization is focused on developing well-qualified and professionally skilled 16–18-year-old youths by providing the necessary educational training and skills for a successful career in today’s world.

This position requires a candidate with a solid background in human resources, excellent communication skills, and the ability to efficiently coordinate and provide support across various organizational levels.

Job Specification

• Bachelor degree in Business Administration/Commerce or Human Resources.
• At least 3-6 years of experience in Human Resources/Personnel Management/Administrative Coordination or in a similar position.
• Excellent communication, writing, typing, and proofreading skills in English and Arabic.
• Excellent interpersonal and organizational skills.
• Proven expertise in handling multiple tasks at once and assuming coordination duties to a certain extent, preferably in a school setting.

Technical Competencies

• Strong Presentational and Interpersonal skills.
• Excellent organization and time management skills.
• Advanced computer skills in Microsoft Office.
• Ability to handle multiple tasks and deadlines at once.
• Ability to maintain confidentiality in all aspects of the job.
• Operating knowledge of general office equipment.
• A high level of interpersonal, customer service, networking, and diplomacy skills.
• Promote teamwork environment.
• Ability to develop processes and structures from scratch

Job Description

• Closely working with and supporting the Head of Department (HoD) Administration in ensuring a smooth functioning of the Centers.
• Ensuring that the Executive Team (Campus Director, HoD Technology, HoD Design/Services, and HoD Administration) is provided with regular information on all administrative aspects.
• Following up on and coordinating actions on behalf of the HoD Admin as well as substituting him/her in their absence.
• Supporting the HoD Admin in the supervision of administrative services and coordinating the efficient and timely execution of tasks.
• Ensuring updating SOPs and other related guidelines and workflows accordingly.
• Responsible for ensuring that adequate controls, procedures, and policies are in place for all HC-related activities and ensuring prompt and efficient delivery of personnel and administration services.
• Carrying out the day-to-day operational and administrative HC tasks and duties, such as maintaining personal records, files, and databases, interpretation and application of the employee relations manual, payroll update, recruitment processes, and employment contracts.
• Supporting all visa processes and monitoring expiration dates to ensure that Center complies with the rules
• Facilitating the staff’s enrolment in government programs such as emirates ID, compensation program, and police records.
• Register staff in TARASOL and ADEK.
• Coordinating and monitoring annual leave records
• Maintaining attendance reporting and recording
• Maintain sick leave and medical insurance administration and logistics
• Maintaining complete and up-to-date records of employee files and HC filing system
• Ensuring that official correspondence and mailing procedures are adhered to and that complete, accurate, and up-to-date records of all personnel are kept.
• Formulating procedures for systematic retention, protection, retrieval, transfer, and disposal of employee records.

Benefits

• Competitive tax-free basic salary.
• Housing allowance.
• Visa and medical insurance.
• End of service bonus.

If you meet the above criteria, please upload your CV and one of our Recruitment Consultants will get in touch with you.