Location: Abu Dhabi, United Arab Emirates
Job Title: Management Executive Secretary
Start Date: August 2025
Closing Date for Applications: March 2025

Job Overview
We are seeking a Management Executive Secretary to provide high-level administrative support to the management team at a leading Technology School in Abu Dhabi. The successful candidate will be responsible for managing executive schedules, handling communications, preparing reports, and ensuring smooth office operations. This role requires excellent organizational skills, discretion, and the ability to multitask in a fast-paced environment.

Benefits

• Salary: Competitive, based on experience.
• Housing: Fully furnished accommodation or housing allowance provided.
• Annual Airfare: Round-trip tickets for the employee.
• Health Insurance: Comprehensive coverage for the employee.
• Professional Development: Access to training and career growth opportunities.
• Visa Support: Employment visa and relocation assistance provided.
• Leave Entitlements: Annual paid leave and end-of-service gratuity as per UAE labor laws.

Key Responsibilities

• Manage the executive schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as requested by the management team.
• Screen and prioritize incoming communications and respond to inquiries when appropriate.
• Handle confidential and sensitive information with discretion.
• Organize and coordinate meetings, ensuring all necessary materials and logistics are in place.
• Take minutes during meetings and follow up on action items.
• Maintain accurate records and files related to management activities.
• Assist in event coordination and other administrative tasks as required.
• Provide support for various projects, ensuring deadlines are met.

Qualifications Required

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Minimum of 3 years of experience as an executive secretary or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational, multitasking, and time-management skills.
• Excellent communication skills, both written and verbal.
• Ability to handle confidential information with discretion and professionalism.
• Experience in scheduling and coordinating high-level meetings.

Desired Attributes

• Ability to work independently and take initiative.
• Strong attention to detail and commitment to high-quality work.
• Professional demeanor with the ability to interact effectively with management, colleagues, and external stakeholders.
• Experience working in an educational or corporate environment is a plus.

Why Join the Team?

• Be a key support member in a fast-paced, dynamic environment.
• Work in a state-of-the-art technical school with a focus on education and innovation.
• Enjoy a supportive team culture and opportunities for professional growth.
• Experience life in the vibrant city of Abu Dhabi while building your career.

Application Process
Interested candidates should submit their CV to the link below. Shortlisted applicants will be contacted for an interview.